Sealing solution requirements aren’t written in your leasing contract for no reason… It’s actually an important part of your overall mailing capabilities! Think about when you send important mail to your customers. What happens if someone else opens that mail?

Besides the obvious benefits of efficiency and ease of use with sealing solution, consider the importance of sealing solution for the privacy of your business and its customers.

Make sure to use sealing solution to protect important documents. From bills to medical records, you should ensure your protection as well as your customers.

We offer high quality sealing solution at a much lower price than your postage meter company. Our formula has been perfected to ensure all standards are met and your mail is protected. We know you take your mailing seriously, and we do too.

You may be wondering how third-party ink cartridges and products impact your existing warranty. The short answer is that these products do not violate your existing warranty.

How does this impact my existing warranty?

If you are concerned about the warranty you currently hold with the company you are leasing from, you are not violating any laws by purchasing third-party products!

It is within your rights as a consumer to purchase the products you select. It is illegal for a company to force its customers to purchase additional products from them. You can shop third-party sellers without worrying about your lease!

How do I deal with a faulty ink cartridge?

Ink cartridges that have been refurbished usually go through an extensive process to ensure they are compatible. This process involves steps to empty any remaining ink and refilling the cartridge with USPS-approved ink. Companies that sell these cartridges know the importance of ensuring products are high-quality and take pride in their products.

In the event you experience a problem with your cartridge, many of these companies will offer a free cartridge or reimbursement if you return the faulty one!

What if something damages my machine?

Most third-party sellers will reimburse reasonable charges for damages if their products are proven to have caused damage to your machine. Proof that damage was caused by the third-party’s product may require a signed document by the service company.

While not all third-party sellers can be held to a high standard, many are trustworthy and happy to help their customers. Read the warranty and make sure you know what to do if you experience any issues at all, and know customer support is ready to help!

As a consumer, you are aware of the wide selection of choices you have when purchasing supplies for your postage meter. From ink cartridges to sealing solution, you have the ability to choose who to buy from and what to buy. Make sure you make the right purchasing decisions before paying for your products!

Ink Cartridges

From large sellers like Pitney Bowes and Neopost to smaller sellers who may sell refurbished cartridges, do your research before selecting a seller. Ink cartridges can be very expensive, especially for small businesses. As these costs add up, you may end up spending much more than budgeted.

While large sellers may appear more reputable and trustworthy, do your research on smaller companies! This is an easy way to save on ink. Companies that sell refurbished cartridges often do so at a lower cost than the big companies. Another perk is that your warranty will not be impacted by using third party products!

Sealing Solution

Many companies require you to use a sealing solution during your lease of a postage meter. While the same companies seem to require you use their solution for their machines, that is not necessary. Again, consider another seller. Smaller companies have found ways to create the same solution and sell at a cheaper price.

Protect your machine and make sure you are following the rules of your lease but avoid overpaying!

Know your products before you purchase them! Do your research on a company and on a specific product. Save your company tons of money and take care of your postage meter machine.

Postal waste doesn’t only take the form of paper waste. Improper disposal of postal waste can be harmful to human health and the environment. Learning how to properly remove postal materials you no longer use can have positive impacts.

Paper Waste

Paper is the most obvious form of waste produced by mailing systems. With modern recycling, paper waste is the easiest to deal with. Recycling paper, while a small task, can make a big impact. Remember to recycle your paper waste when your postal needs have been met and supplies have been used!

Electronic Waste

Electronics can be harder to deal with than paper waste. Not everyone knows how to handle used electronics. There are different measures for sustainability that the USPS has found to be helpful in dealing with electronics.

If you lease a postage meter and your lease is up, you don’t need to worry about this. Major companies such as Pitney Bowes and Neopost will allow you to drop off your meter or offer pick up services, depending on your contract. The company then deals with the old machines, making your job easier and saving you and your employees time.

Ink Cartridges

Ink cartridges can be recycled by major retailers or third-party buyers. Recycled ink cartridges can be reused after going through an extensive cleaning process in which any remaining ink is removed, water is run through the interior, and additional steps are made to ensure the cartridge is prepared to be refilled and reused.

Your business can benefit from this process, too! Recycled ink cartridges can be sold for cheaper than OEM versions from major vendors. Consider making the switch next time you run out of ink!

Which shipping carrier is best?

There are three major shipping carriers to choose from, and as a business, you’re probably wondering which option is best for you. It can be difficult knowing which carrier to select with so many advantages and disadvantages. Here are some pros and cons of each major carrier.

USPS

The United States Postal Service is a government agency. As a government agency, the USPS has a unique responsibility to deliver mail.

Pros:

• Cheapest option for smaller packages
• Free pick-up
• Saturday delivery option
• Delivers to mailboxes and PO boxes

Cons:

• Limited tracking availability
• Poor customer support

The USPS offers a wide range of shipping options and services. From domestic to international mail, the USPS has an option for you and your needs!

UPS

The United Parcel Service is a key player in the shipping industry. UPS is known for its reliability and comprehensive tracking system. Despite its shipping ease and tracking availability, UPS also has its cons.

Pros:

• Ease of tracking
• No surcharges or holiday peak pricing
• Affordable for most heavy shipments
• Express shipping

Cons:

• No free package pick-up
• Extra charges for Saturday delivery
• Can be expensive

Is UPS the right service for your business? Consider its pros and cons before choosing UPS as your shipping method!

FedEx

FedEx and UPS have many similarities, but below are some of the differentiating pros and cons of FedEx.

Pros:

• Ease of tracking
• Saturday delivery
• Negotiable pricing for large shipments

Cons:

• No free package pick-up
• Can be expensive
• Fewer offices

FedEx offers domestic and international shipping services for envelopes, freight, and packages. Consider FedEx as your mail carrier.

You can now print a stamp on a parcel or letter instead of manually sticking stamps on them!

Postage meter machines are used to print the stamp directly on your mail, saving you time and trips to the post office. The postal service recognizes these printed stamps as official. They indicate that the postal service does not need to collect payment for that parcel.

You can lease postage meters from an authorized provider, such as Neopost, Pitney Bowes, or Francotyp Postalia. All three of these providers offer a variety of machines that cater to the needs of small and large businesses. There are postage meters for all volumes of mail.

With a postage meter, you can send different types of mail with these machines – from first-class mail to priority mail, there is a postage meter option for you!

As a small business owner, you know the importance of customer retention and growing your business. Mailing has a big impact on how you communicate with your customers and can make or break customer relations. Using the right tools and technology can ensure you have the capability to make the best decisions for your business.

Make the Most of Technology

Use technology to your advantage! Mailing does not need to be costly and inefficient. Embrace technology and integrate new technology in your business operations.  High performing businesses know when to invest in new technology and use it to their advantage.

New technology can give you an advantage over your competitors.

Know How to Market Your Products

Mailing doesn’t need to be reserved for invoices and billing!

Postage meters and new software allow you to market your products or services to your customers through mailing. You can design and personalize your mail. Keep your customers up to date with your business can help give you an advantage. Customers will know you value their business through personalized mailing and new designs can get their attention.

Use new software and combine technology to use your mailing as a marketing strategy!

If you are currently leasing a postage meter, you know there are ways to improve mailing efficiency. But you still may be able to cut down labor and time wasted on mail preparation before mailing makes it to your mailing machine.

If you want to reduce manual tasks, avoid mailing errors and cut down on unnecessary costs. There are challenges associated with mail distribution that can easily be reduced and improve your business operations.

Cut Down on Manual Tasks

Cut down on manual tasks!

You can invest in folder inserters and automate your mail processes from merging documents to sorting documents. Your postage meter is intended to make mailing easier. Technology has improved mailing systems. Take advantage of new machines and software!

Eliminate Preparation Errors

Errors in mail handling can cause your business to lose customers or result in fines. There are ways to eliminate these errors. Customer data needs to be protected and handled properly or you may face consequences. Make sure your mailing gets to the right customer by using tools such as inserters or by adding barcodes to your mailing.

Reduce Mail Handling Costs

You likely want to cut down on mail costs. Mailing can make up a large part of a budget and managers often want to make sure mailing costs are within the allowed budget. There are ways to speed up production while also reducing mail handling costs.

• Use software to unlock presort rates
• Utilize address validation software
• Automate portions of mail prep with a postage meter

These options can help you drastically reduce your mail costs.

Mail preparation can be both timely and costly. Contact a professional or use these tips to make this process more efficient!

Mailing can be costly and time consuming. As a business, you should evaluate areas for improvement. The following is a list of possible mistakes you may be making and some tips on how to solve these problems.

Manually Processing Mail

Manually processing mail is a waster of time and labor. Efforts that could be going toward more important tasks may be wasted on folding, sealing, and stuffing envelopes. If you process high volumes of mail, this mistake may be more costly than you realize.

Weigh the pros and cons of investing in a postage meter or other machines that simplify these tasks!

Not Advertising

Customer communications are an opportunity for advertising. Do your customers know all of the services your business has to offer? By including ads and promotions in your business communications, they can learn.

There is software that allows you to personalize your mailing and promote your business. Take advantage of this software to expand your business and reach your customers. By creating personalized statements and mailing for individual clients, you can ensure your customers know the products and services you have to offer and let them know you value their business!

Paying Full Postage

Postage meters can save your business up to 5 cents on each first-class mail piece you send. Stop spending full price on stamps and make the switch to a postage meter – especially if you process high volumes of mail. Cut down on time and save money by investing in a postage meter for your business.

Not Considering Other Products

If you are currently leasing a postage meter, you are likely purchasing your cartridges, labels, and sealing solution directly from your leaser. You can save on your postage costs by shopping refurbished cartridges and labels from other sellers. We offer USPS-approved ink and guarantee our products will not void your warranty!

Save on postage and cut down on unnecessary mailing costs. Consider switching to refurbished cartridges and secondary sellers!

If you have a postage meter, you may know about folder inserters. Folder inserters are machines that fold and insert paper into envelopes. However, beyond improving mailing efficiency and cutting down on time and labor costs, folder inserters provide an additional level of security for your business and your customers.

As a business, you have the responsibility of handling customer data appropriately. Folder inserters can help provide the additional level of security you may be searching for.

Technology

Folder inserters are more high-tech than many people realize. Some can now automatically measure the size of documents and envelopes. They can adjust settings automatically after measurements have been taken, making business operations easier than before.

Some inserters now come with high-resolution color screens with instructions for users.

Design

If you pair your folder inserter with output management software, you can include logos on your mailing and send customers customized messages, such as advertisements and promotions. Give your business an extra boost by pairing software and branding your mail!

Compliancy

Folder inserters help with ensuring your business is compliant. Many of these machines come with output management software. This software automatically adds barcodes to your envelopes and documents, ensuring that the right information is sent to your customers.

Security

Folder inserters can correct errors if you make a mistake. If you insert two sheets of paper in an envelope instead of one, your output management software will notice this error and correct it. This helps ensure recipients receive the correct mailing.a